Amy Robsart(Syderstone)Village Hall-Standard Conditions of Hire.


These standard conditions apply to all hiring of the Hall.If the Hirer is in any doubt as to the meaning of the following the Hall Secretary

or Bookings Manager should immediately be consulted.


1. Supervision. The Hirer must be over eighteen years of age and shall, during the period of the hiring, be present and responsible for: supervision of the premises, the fabric and the contents; their care, safety from damage however slight or change of any sort and the behaviour of all persons using the premises whatever their capacity; including proper supervision of car parking arrangements so as to avoid obstruction of the highway. As directed by the Hall Secretary, the Hirer shall make well or pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents and for loss of contents.

2. Use of Premises. The Hirer shall not use the premises for any purpose other than that described in the hiring agreement and shall not sub­hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof. Sufficient time should be allowed for setting up and clearing away within the Period of Hire booked. Instructions for the use of the Hall and its equipment will be issued with the booking confirmation and these will form part of the Standard Conditions of Hire, a pre-confirmation copy is available upon request. The maximum number of persons, including entertainers and staff, shall not exceed 99 persons. The Hall must be vacated by 12 midnight, unless prior written permission has been granted by the Management Committee.

3. Licences The Hirer shall be responsible for obtaining such licences as may be needed, e.g. for the sale or supply of intoxicating liquor, or for the playing of recorded music as required by Performing Rights Society, etc., and the Hirer shall comply with the terms of the Hall's Public Entertainment Licence.

4. Gaming, Betting and Lotteries. The Hirer shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries.

5. Public Safety Compliance. The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the Local Magistrates' Court or otherwise, particularly in connection with any event which includes public dancing or music or other similar public entertainment or stage plays.

6.Health and Hygiene. The Hirer shall, if preparing, serving or selling food observe all relevant food health and hygiene legislation and regulations.

7. Electrical Appliance Safety. The Hirer shall ensure that any electrical appliances brought by them to the premises and used there shall be safe and in good working order, and used in a safe manner. Where a residual circuit breaker is provided under terms of the PEL or CPL the hirer must make use of it in the interests of public safety.

8. Accidents and Dangerous Occurrences. The Hirer must report all accidents involving injury to the public to a member of the Village Hall management committee as soon as possible and complete the relevant section in the Village Hall's accident book. Any failure of equipment either that belonging to the Village Hall or brought in by the Hirer must also be reported as soon as possible. Certain types of accident or injury must be reported on a special form to the local authority. The Hall Secretary will give assistance in completing this form. This is in accordance with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995.

9. Animals. The Hirer shall ensure that no animals (including birds) except guide dogs are brought into the premises, other than for a special event agreed to by the Village Hall. No animals whatsoever are to enter the kitchen at any time.

10. Compliance with The Children Act 1989. The Hirer shall ensure that any activities for children under eight years of age comply with the provisions of The Children Act of 1989 and that only fit and proper persons have access to the children

11. Fly Posting. The Hirer shall not carry out or permit fly posting or any other form of unauthorised advertisements for any event taking place at the premises, and shall indemnify and keep indemnified each member of the Village Hall's management committee accordingly against all actions, claims and proceedings arising from any breach of this condition. Failure to observe this condition may lead to prosecution by the local authority.

12. Sale of Goods The Hirer shall, if selling goods on the premises, comply with Fair Trading Laws and any code of practice used in connection with such sales. In particular, the Hirer shall ensure that the total prices of all goods and services are prominently displayed, as shall be the organiser's name and address and that any discounts offered are based only on Manufacturers' Recommended Retail Prices.

13. Cancellation:The Management Committee reserves the right to cancel this hiring by written notice to the Hirer in the event of.

(a)The premises being required for use as a Polling Station for a Parliamentary or Local Government election or bye-election (b)The Management Committee reasonably considering that (i) such hiring leading to a breach of licensing conditions, if applicable, or other legal or statutory requirements, or (ii) unlawful or unsuitable activities will take place at the premises as a result of this hiring (c)The premises becoming unfit for the use intended by the Hirer

In any such case the Hirer shall be entitled to a refund of any hire feet already paid, but the Village Hall shall not be liable to the Hirer for any resulting direct or indirect loss or damages whatsoever.

14. End of Hire. The Hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, rubbish free, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced, otherwise the Village Hall shall be at liberty to make an additional charge. There is no refuse collection from the Hall so all rubbish must be removed from site.

15. Noise. The Hirer shall ensure that the minimum of noise is made on arrival and kept at a acceptable level at all times and on departure, particularly late at night and early in the morning.

16. Stored equipment. The Village Hall accepts no responsibility for any stored equipment or other property brought on to or left at the premises, and all liability for loss or damage is hereby excluded All equipment and other property must be removed at the end of each hiring.

17. No alterations. No alterations or additions may be made to the premises nor may any fixtures be installed or placards, decorations or other articles be attached in any way to any part of the premises without the prior written approval of the Hall Secretary. Any alteration, fixture or fitting or attachment so approved shall at the discretion of the Village Hall remain in the premises at the end of the hiring and become the property of the Village Hall or be removed by the Hirer who must make good to the satisfaction of the Hall any damage caused to the premises by such removal.

18. No rights. The hiring agreement constitutes permission only to use the premises and confers no tenancy or other right of occupation on the Hirer